# Itinerary Tools

URL: https://docs.ahmedmediagroup.com/en/itinerary-tools
Updated: 2026-10-14

> Keep a shared packing list, track spending in any currency, and store encrypted travel documents with each itinerary.

Each itinerary has three tabs for the practical side of the journey: **Packing**, **Expenses** and **Documents**. Pro

## Pack

  (Screenshot: The Packing tab of an itinerary, with the Packed count)
  (Screenshot: The packing item editor with Item, Quantity and Category)

1. Open an itinerary and tap the **Packing** tab.

2. Tap **Add Item**. Give it a name under **Item**, a **Quantity** and a **Category**, then tap **Save**.

3. Tick things off as you pack them. **Packed** at the top counts them.

Once the list has items, tap **Edit Itinerary**, then **Add To Itinerary** to add more.

Categories are Accessories, Beach, Clothing, Documents, Essentials, Flights, Footwear, Health, Hotels, Kids, Outdoors, Snacks, Stops, Tech, Toiletries, Work and Other. Everyone you share the itinerary with sees the same list, so you can split the packing.

## Track Expenses

  (Screenshot: The Expenses tab with the total and a breakdown by category)
  (Screenshot: The expense editor with What Was It?, Amount, Currency, Date and Category)

4. Open an itinerary and tap the **Expenses** tab.

5. Tap **Add Expense**, then **Add Manually**.

6. Fill in **What Was It?**, the **Amount**, the **Currency**, the **Date** and a **Category**. Tap **Save**.

Categories are Activity, Drinks, Entertainment, Fees & Tips, Flights, Food, Gifts, Health, Hotel, Insurance, Parking, Shopping, Stops, Tickets, Transport and Other.

To add expenses from a receipt, tap **Add Expense**, then **Take Photo**, **Upload Image** or **Upload File(s)**, and pick your receipt. Travelyfe reads the receipt on your device and adds what it finds. Tap **Undo** if something's wrong. For a PDF, only the first page is read.

**Total Expenses** at the top adds everything up in one currency, with a breakdown by category. Tap the currency beside the total to change it.

## Keep Documents

  (Screenshot: The Documents tab, grouped by kind)
  (Screenshot: A boarding pass open in the document editor)

7. Open your itinerary and tap the **Documents** tab.

8. Tap **Add Document**, then **Take Photo**, **Upload Image** or **Upload File(s)**.

9. Give it a **Title** and choose its **Kind**. Tap **Save**.

- **iPhone and iPad:** **Take Photo** scans the pages into a PDF.
- **Mac:** **Take Photo** uses your camera, and can take several pages. You can also drag files onto the tab.
- **Web:** choose one file at a time.

Kinds are Boarding Pass, Booking, Driving Licence, Flight, Hotel, Insurance, Itinerary, Medical, Passport / ID, Receipt, Stop, Ticket, Transport, Vaccination, Visa and Other.

## What You Get

The Packing and Expenses lists are shared with everyone on the itinerary. Documents are encrypted on your device before they're uploaded, and only your account can open them. Sign in on any device, including travelyfe.com, and they're there. The Documents tab is on your own itineraries, and on ones shared with you.

## If It Doesn't Work

If a tab asks you to subscribe, you need Pro: see [Subscribe To Pro](https://docs.ahmedmediagroup.com/en/pro/plans). If your documents won't open on the web, see [Troubleshooting](https://docs.ahmedmediagroup.com/en/troubleshooting).

## Limits

- Documents can be PDFs or images, up to 20 MB each.

## Related

- [What Pro Includes](https://docs.ahmedmediagroup.com/en/pro)
- [Plan With Friends](https://docs.ahmedmediagroup.com/en/sharing)
- [Troubleshooting](https://docs.ahmedmediagroup.com/en/troubleshooting)